Effective cash flow management is critical to any successful business. In addition to standard Financial Reports and User Reports, Dynamic provides a powerful management report in the form of the General File Detail Report.
The General File Detail Report is available in the Core module, Front Desk and Dynamic Online Reports.
Just like all other Dynamic Reports, the General File Detail Report generates as a PDF document from the Console modules, and the Dynamic Online Report can be printed directly from the web page.
Why use the General File Detail Report?
Unlike Financial Reports that follow strict guidelines concerning layout, the General File Detail Report contains information relevant to managing the professional matters in the practice. The report uses a typical current-status approach to each file, showing up-to-date file information.
From left to right, columns generated include the #Account number, the Legacy number & Client name, the current balance, the nature of the balance and the days since the last balance movement and the current Fee Book balance.
Handy sort options include the File Type, Department and Fee Earner to manipulate the report to management specifications.
In addition, the column headers can be used to sort the report in the desired order.
Note that only Active files will be included in this report.
To facilitate use by management, this report utilizes terminology which makes it easy to understand.
For instance, a line such as
“#00002 ABC123*Charles Darwin 4148.90 Receivable 8 days” means the following
Account #00002 for Legacy number ABC123 which is our client Charles Darwin has a debit balance of4148.90. This is Receivable and the last time we worked on this file was 8 days ago.
By sorting this report by Balance Type, or days since last movement makes it easy to see when last work was done, and gives a user friendly interpretation of Age Analysis data.
The information contained in this report is easily supported by additional reports.
Other reports to consider are
- Age Analysis
- Ledger History Reports
- Cash Flow Statement
- Client Balance List
For day to day management with an emphasis on current, up to date information, the General File Detail Report is the managers’ preferred tool.
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