DynamicLTA

DynamicLTA lawyers trust account software

carl

Agents Journals

Applies to Front Desk

Processing: Agents Journals

Dynamic is an integrated Trust and Business accounting system, and all standard transaction processing functions are possible in the Core module. To facilitate workflow and allow non-accounting staff to capture transaction details directly onto the system, Dynamic’s Front Desk provides a handy little processing screen for Agents’ Journals.

Law firms represent clients and act as an agent on behalf of the principle.  Often third parties are contracted to provide specific professional services which the law firm does not provide directly, such as using Tracing Agents or Private Investigators to find missing persons, or Expert Witnesses to provide research or courtroom evidence. There are many possibilities.

Front Desk, under Processing: Agents Journals.

Agents Journals processing screen
Agents Journals processing screen

Notes

  • For ease of use the screen is color coded.
  • Start by Selecting the relevant Agents List from the first dropdown. (Top left)
  • Then Select the Agent you wish to use from that list.
  • Notice that the Contra account box will show the the Agents’ account number and the Rearview will immediately update to show recent transactions.  Check the entries to prevent duplicates.
  • Select the client account number you wish to use. Remember the search General Search is always available here.
  • Notice that the Debit account box will show the client account number and the Rearview will immediately update to show recent transactions.  Check the entries to prevent duplicates.
  • Document Properties should be completed based on the document received back from the agent.
    The Agent’s Reference should appear on the Agent’s report. This makes matching source documents to transaction entries easy.
    Document Type refers to the type of document provided by the Agent, such as a Report, or an Invoice.
    Status of the document implies the result contained in the Agent’s report.
  • The document Date refers to the date the document was issued by the Agent.  This is especially important when dealing with Court dates.  The Processing Date should be the date on which we process this transactions, normally Today.
  • The Amount is the total amount owing the Agent.
  • If we are entitled to an allowance, enter the applicable percentage, and Dynamic will calculate the value and process same as a Fee.
  • Click Accept the process.

Remember to Refresh Bookset & Folders to get the latest lists!

-Dynamic

carl

Server Downtime

The DynamicLTA Two cloud server will be taken down for routine maintenance for approximately two hours on Saturday 6 October 2018.

 

Downtime is scheduled for two hours, starting from 15:00 on Saturday 6 October 2018.

 

The nature of the downtime is routine and scheduled.

For the duration of the downtime Dynamic Two will not be accessible.

-Dynamic

carl

Software Update 2.0.0.164

Description: Reconcile Cash Book Import – Advanced
Status: Effective immediately NEW 
Date: 28 September 2018
Dynamic interface: Two, Core
Version: 2.0.0.164

Explanation:

The import of Transaction History from bank statements has been refined with this new feature.

  1. Select the Character Separated Values (CSV) option from the Transaction History Download.
  2. CSV files may now contain either comma or semi-colon characters as field delimiters.
  3. Standard sequence of columns are retained:
    Date, Account, VAT, Voucher, Description, Transaction, Balance.
  4. The user columns, Account, VAT, Voucher may be left blank.
  5. A library of Search Text may be built for each bank, which allows correct allocation of bank charges and interest to designated ledger accounts.

The standard Reconcile Cash Book Tick and Click and Reconcile Cash Book Import – Basic have been retained unchanged.

 

Description: Send Statements Bulk
Status: Effective immediately
Date: 16 September 2018
Dynamic interface: Two, Core
Version: 2.0.0.159

Explanation:

Selection logic has been refined to unsure that Statements are only sent where there are transactions in overview, or an opening balance which is not nil.  This will effectively prevent zero statements from being sent, unless transactions occur in the overview.

 

Description: Connection Error Checking
Status: Effective immediately
Date: 16 September 2018
Dynamic interface: Two, Core, Front Desk
Version: 2.0.0.157

Explanation:

Application wide Connection Error Checking has been improved.  In the event of a fatal exception occurring or a fatal, non-recoverable error, a notice will not appear on the Console and Dynamic will close immediately.  In the event of such a fail safe system shutdown, it is recommended to restart your computer.  If this occurs again, please contact support.

 

Description: File Notes
Status: Effective immediately
Date: 12 September 2018
Dynamic interface: Two, Core,  Front Desk
Version: 2.0.0.154

Explanation:

A standardized report header has been added to the File Notes dialogue.  This forms part of a larger scheme introducing SDK type functions for use by external applications.

carl

Software Update 2.0.0.120

Description: Reconcile Cash Book Import – Basic
Status: Effective immediately
Date: 10 August 2018
Dynamic interface: Two, Core
Version: 2.0.0.120

Explanation:

This function requires user intervention before it can be used, but simplifies the entire processing procedure and avoids mistakes.

The Character Separated Values (CSV) file uses a semicolon as a field delimiter.  Three columns need to be added

  • Account
  • Voucher
  • VAT

Transactions are posted directly to the relevant Ledger Account and Cash Book, and reconciled on the import date.

Feedback  has been overwhelmingly positive.

Description: Fee Book
Status: Effective immediately
Date: 10 August 2018
Dynamic interface: Two, Core & Front Desk
Version: 2.0.0.120

Explanation:

A few minor changes have improved the user Fee Book experience.

Description: Diagnostic Reports
Status: Effective immediately
Date: 6 August 2018
Dynamic interface: Two, Core
Version: 2.0.0.119

Explanation:

The recent reporting cycle has yielded the usual number for support requests.  Due to specific requests concerning diagnostic reports, basic layout and printing was reviewed.  Functionality remains unchanged, but reports have received additional features and capabilities.  Specifically the Diagnostic Report – Summary All Transactions now features additional TOTAL and CUMULATIVE columns.

In addition spreadsheet exports have been streamlined.

Description: ISO-8601 Date format subset
Status: Effective immediately
Date: 1 August 2018
Dynamic interface: Two, Core & Front Desk
Version: 2.0.0.118

Explanation:

Under certain circumstances it could have been possible for a user to process transactions with invalid dates.  Dynamic uses dates in standard yyyy-mm-dd format, but the processing of transactions allow short format date input like dd-mm-yyyy (01-08-2018).  This update means that a faulty transaction will be rejected instead of being processed to the ledger.

Description: Quick Update
Status: Effective immediately NEW
Date: 31 July 2018
Dynamic interface: One
Version: 1.0.0.311

Explanation:

The Quick Update feature, which allows users to update their current installations by simply clicking on the menu item, has been implemented in the DynamicLTA One solution.

All DynamicLTA One users are encouraged to update their products immediately.

As the current (older) versions do not support this feature, this requires a manual download as before.  However, as soon as the new version has been activated, all future DynamicLTA One users can benefit from the same easy to use and seamless upgrades available to DynamicLTA Two users.

See this link for more info on the Quick Update process

carl

Quick Update

How does the Quick Update work?

Quick Update is a built-in feature which allows users to download and install new versions of the software as it becomes available.

Open Dynamic
Type PIN
Skip Cloud password
Click Utility ➜ Quick Update
Wait for the update to complete (approximate 3 minutes)
Dynamic will re-open after the update
Type PIN
Type Cloud password
Click Utility ➜ Refresh Bookset & Folders

Once the Refresh is complete, you may continue.

☺

-Dynamic

carl

Business Cash Forecast

Business Cash Flow Forecast
Business Cash Forecast

Dynamic Two allows for an up-to-date Business Cash Forecast. Managing Business Cash is a key consideration for any business.

This is a Business management report that deals specifically with cash on hand, and takes into consideration Accounts Payable, Accounts Receivable and Expenses paid.  This results in a forecast of the cash we can expect to hold at the end of our month.

Learn to manage the business by looking at this report daily, and keeping track of up-to-date changes to the cash in the business.

Much like a weather forecast this depends on a wide variety of factors, and is only a forecast.  As a management tool it is intended to give management an instant high-level glimpse of the financial prospects of the business.

This only affects the Business, as the Trust does not have an income or cash flow.

-Dynamic

carl

Software Update 2.0.0.116

Description: Ledger History Report
Status: Effective immediately
Date: 30 July 2018

Explanation:

The Ledger History Report (LHR) allows for browsing a specific ledger between dates.

Various cosmetic changes are being implemented.  Functionality remains the same.  Look out for future updates as this report receives more attention.

The standard Ledger History Analysis and Ledger History Report have been retained.

 

Description: Fee Book
Status: Effective immediately
Date: 30 July 2018

Explanation:

The Fee Book has been updated based on user feedback.  Functionality remains the same.  Specific attention was given to the Fee Book Entries and Fee Book Manage functions to allow for a more streamlined and colorful user experience.

 

carl

Software Update 2.0.0.105

Description: Ledger History Statement View
Status: Effective immediately NEW 
Date: 12 April 2018

Explanation:

The Ledger History Statement View (LHSV) is a special Ledger History type report that provides diagnostic information on Statement transactions.  To see the invoice status, or VAT % of a specific entry, please use the Statement View.  In addition the LHSV will include any Fee Book transactions which may apply.

The standard Ledger History Analysis and Ledger History Report have been retained.

 

Description: Client Investment Balance List PDF rotated to A4 Landscape
Status: Effective immediately
Date: 30 April 2018

Explanation:

Additional information was added to the Client Investment Balance List and a landscape lay-out fits the report better.

 

Description: Client Balance List PDF cleaned up
Status: Effective immediately
Date: 5 May 2018

Explanation:

The Client Balance List PDF received some TLC to improve lay-out and readability.

 

Description: Management Snapshot extended
Status: Effective immediately
Date: 11 June 2018

Explanation:

A business cash management section was added to the Management Snapshot.  In addition to current functionality, this allows instant access to a summarized business cash management report.

 

Description: “Quote” type added to the Fee Book
Status: Effective immediately  NEW 
Date: 19 June 2018

Explanation:

A new fee type “Quote” has been added to the Fee Book.  This makes it possible to issue quotations as pro forma Statements directly from the Fee Book, or use the option as a place holder for provisional disbursements.

Contingency, To be Reviewed and To be Taxed options remain.

 

search
carl

Search on a Processing Console screen

Search options on a Console processing screen
Search options on a Console processing screen

The Dynamic Console Processing screen allows for interactive information search and display.

 

When processing transactions it is important to be able to see accurate, up-to-date information immediately.  Find the correct account number to process against and avoiding mistakes and duplicate transactions are important.  Dynamic provides several tools to make processing quick, easy and error free.

 

All processing screens allow for multiple search options.

search
Search

SEARCH The magnifying glass, on the right hand side of the screen represents the general Search option.  This allows standard and extended searches on a variety of data fields, including, but not limited to the file name, parties, email and legacy numbers.  This is the most powerful search available and should locate any file on a variety of criteria.  Returning from a successful search will automatically update the Account number input.

 

 

QUICK SEARCH The Quick Search requires at least four (4) characters to search.  This is handy for on-screen searches on information such as legacy numbers or client references.  Selecting an item from the drop down list will automatically update the Account number input.  This search is designed to facilitate posting.  Searches are limited, but very fast.

GUIDE DATE The Guide Date Date Control Selector is useful and optional, but handy for processing on a specific date.  Common use includes backdated transactions, such as capturing year end or audit correction entries, or finalizing a previous month end.  For normal, up-to-date processing this control may be ignored.

REAR VIEW MIRROR The onscreen Rear view Mirror updates automatically with the current account.  It includes a header with ordinary file information, such as the client and party names, the legacy number and department and file type.  It also shows the last few transactions and current balance on the account.  This short report is intended to facilitate processing and prevent duplicate transactions.

 

These Dynamic tools provide a powerful user dialogue to facilitate accurate and easy transaction processing.

Dynamic

carl

What is Continuous Ledger and why is it important?

Commercial Accounting Systems

Commercial accounting systems are typically designed around period based reporting.  The emphasis is the month, the quarter or the year.  For Financial reporting this works well and is an established concept.

Where reports are required spanning multiple reporting periods, especially over several years, these must either be sourced from backups, or kept in a paper file, forcing the retention of a secondary data source.

DynamicLTA’s Continuous Ledger

However, with trust accounts, reporting is often not limited to a short term reporting period.  Accounts may run over many years.

DynamicLTA uses a Continuous Ledger which allows for multi-year on year reporting from a single system, without losing data or archiving transaction while an account is still active!

Time is not an issue when an account is opened on DynamicLTA.  Even if transactions cover a date range of ten years or more, DynamicLTA will consistently and accurately reflect the relevant transactions as processed.  The cash books will not overflow, the ledger will not be over populated and the system will keep on working.

DynamicLTA provides typical Financial Reports on dates and for selected periods, such as a Financial Year, or information spanning multiple years with full transactions details in a single report!

 

The image below is a screen grab of a DynamicLTA Ledger Report in PDF.  It shows the Continuous Ledger in action, with transactions spanning multiple years.

Continuous Ledger shows transactions spanning multiple years
Continuous Ledger shows transactions spanning multiple years

The Advantages of Continuous Ledger

Continuous Ledger means that all transactions belonging to a specific account will always be available in a single report.

Transaction level data will not be lost or obscured by system driven “closed periods” which make transactions disappear.

Transaction level data is retained through-out the system.  Individual ledger accounts and cash books all show each transaction entry separately.  “Opening and Closing” balances are run-time calculations.  Transactions are not automatically lost with the passage of time.

Drill-down from a summary report such as a Trial Balance, right down to the individual transaction on a specific account is possible on any date.

With legal work, data retention requirements often stipulate that data retention period calculation runs from the data of completion of a mandate.  This means that data must be retained for a set time after the final transaction was captured.  Which can be a substantial amount of time after the mandate was originally received.  Continuous Ledger means that these transactions will remain intact.

Its not just limited to a specific individual account!  All transactions are reflected in different diagnostic and user reports.  Looking for a specific receipt in the past? Its possible, its still there.

-DynamicLTA

carl

GDPR and our service providers

DynamicLTA is designed for a professional and confidential market.  We take our client’s and their data privacy requirements seriously.

We are proud to report that our upstream service providers are equally serious about client privacy.

The European Unions General Data Protection Regulation, which comes into full force on 25 May 2018, is set to become a world wide de facto data protection standard.  Even where the GDPR does not formally apply, it will cast a deep shadow.

One of the service providers used by Dynamic is BulkSMS.com, for the transmission of SMS messages.

BulkSMS.com acts as both a data controller (in that we process client data) and a data processor (in delivering an SMS messaging service on behalf of our client) and can assure our clients in the European Union member states that we have put the necessary GDPR protocols for processing personal data in place. Specifically, we recommend clients consult our updated Terms and Conditions which address GDPR requirements along with the Data Protection Addendum.

Please check back on this page for future reference.

DynamicLTA

carl

New version 2.0.0.71 Released

A new version is available.

Dynamic software is subject to constant review and improvement. Based on valuable client feed back we implement changes.

Improvements available with update 2.0.0.71 include the following:

  • Use of Legacy numbers on statements and invoices
  • Default Fee Earner, Department and File Type now available in droplists
  • Fee Book allows Batch fees to be imported or Rejected
  • Local currency unit from Config will show on the Console
  • General Search result will update File Take On dialogue

How to get this update?

Open Dynamic
Type PIN
Cancel Cloud password
Click Utility -> Quick Update
Wait for the update to complete
Dynamic will re-open after the update
Type PIN
Type Cloud password
Click Utility -> Refresh Bookset & Folders

Thank you for using Dynamic

-Dynamic

carl

Dynamic works on all supported versions of Windows

DynamicLTA One and DynamicLTA Two Core and Front Desk modules are designed specifically for the Microsoft Windows* environment and offers Microsoft Outlook integration.

Dynamic Online Reports are browser based and operating system independent.  This means that transactions captured on a DynamicLTA Two Windows front end, can be browsed on an Apple device using the Safari browser.

*Only supported Microsoft Windows Operating Systems are recommended.

carl

Data Protection

The End User License Agreement (EULA) has been updated.  General Data Protection Regulations world wide require an express statement of data protection measures agreed between parties. As a vendor in a confidential market, these updates reflect existing business practice.

Please note that the updated EULA comes into force immediately.

Amendments include an express statement of obligations on Dynamic:

Dynamic shall

  • keep any client and third party information confidential.
  • not mine data or use personal information for any purpose other than instructed, but may use such anonymized data for
    (a) analytical and/or statistical purposes;
    (b) training purposes;
  • maintain a reasonable standard of security based on industry standards for software providers.
  • inform client of any security breach which may affect the Client.

Dynamic

 

carl

Income Statement has been modified

The Financial Report: Income Statement has been modified.  The content remains unchanged, but changes have been made to the formatting and layout.

This is in direct response to user feedback.

Please note that the Dynamic One application is being re-worked to follow the same layout as Dynamic Two.  Please see elsewhere for an update on when the new version of Dynamic One will be available.

Dynamic

carl

General File Detail Report now available in Dynamic Online Report

The General File Detail Report is now available online!

This is a management report which compresses large volumes of data in an easy to read format.

The General File Detail Report is a maxi report designed to give a high level overview of large numbers of files.  This report includes the current account balance, with a narrative explanation of the nature and number of days since last movement.  This report is intended to be used as a main management report.

These details make it easy to track file activity and follow up on outstanding issues.

The Dynamic Online Report makes it possible to access this report directly on a mobile device, such as smartphone, where it is easy to copy&paste details to text messages.

Technology supporting your modern practice.

Dynamic

carl

Dynamic Online Reports

Dynamic Online Reports support all major browsers.

The hybrid cloud solution makes it possible to browse reports over any internet connection, using any of the major browsers.

You will need your login credentials to proceed.

Dynamic

carl

Urgent Notice of Scheduled Maintenance Downtime

Urgent Downtime Notification

Please note that for maintenance reasons the DynamicLTA Online Server will be taken offline for approximately 2 hours on Tuesday 16 January 2018.

The nature of the downtime is urgent and scheduled.

The cause of the downtime is a precaution against the recently discovered Meltdown Vulnerability.  This downtime is preventative in nature.

 

The downtime is scheduled for early morning hours and it is expected that the server will again be operational by the time ordinary working hours start.

 

We apologize for any inconvenience caused during this rollover period.

-Dynamic

carl

Faster internet connection speeds

DynamicLTA Two is an online hybrid cloud based system. The data is stored on a remote cloud server, while the front end runs on a standard Windows PC. This gives the user the ultimate benefit of a familiar Windows working environment, with the safety of cloud based data storage.

However, cloud based data also means that internet connection quality may be an issue.

To test your connection and make sure that you have a connection which is fast and stable enough, we recommend a speedtest by Speedtest by Ookla.  The Help section even contains some internet jargon to help you better understand what is going on.

Just for clarity, if your internet speed is reported in the “KBps” range, your connection is probably too slow to work online with DynamicLTA.

 

For offices without suitable internet, there is always the DynamicLTA One application – standalone, no internet required.  We can even ship it on a CD. 🙂

DynamicLTA

carl

Server Downtime

Urgent Downtime Notification

Please note that for security reasons the DynamicLTA Online Server was taken offline for approximately 2 hours on Monday 6 November 2017.  Service has been restored.

The nature of the downtime was urgent and scheduled.

The cause of the downtime was faulty hardware.

Some users may have to restart their browsers in order to get full access to Dynamic Online Reports.

We apologize for any inconvenience caused during this rollover period.

-Dynamic

carl

Trouble shooting: Thunderbird email attachments

Client’s see WINMAIL.DAT attachments in Thunderbird but in Outlook they open fine

Dynamic sends invoices and statements to clients’ by email.  This is a great time saving feature but sometimes problems occur.

One such problem is the display of the attached PDF in Thunderbird.

What is this?

This not a Dynamic issue.  The issue is experienced by Thunderbird users who received PDF invoices sent by Dynamic.

The problem is with Thunderbird.

Any PDF sent as an attachment will be treated in this way by Thunderbird.

Who gets this?

The problem described here is typical for Thunderbird users and the same email, with attachment, forwarded to an Outlook user will not report the same problem.

Why is this important?

Never open untrusted attachments.

Clients may complain that they do no receive invoices sent to them by email.

The attachment is normally named invoice_123456789.pdf – and in standard PDF format.

Thunderbird users may report that they do not see a PDF attachment.  The attachment may appear as a winmail.dat attachment.

Solution

The solution lies with Thunderbird.  Please install the LookOut plugin for Thunderbird.

Download LookOut for Thunderbird

Never open untrusted attachments.

Additional information for this issue:

From Mozilla Help for Thunderbird:

When people send messages from incorrectly configured Microsoft Outlook email clients, a file attachment called winmail.dat may be added as an attachment to the message. This file contains formatting information for messages that use Microsoft’s proprietary TNEF standard and any attachments sent with the original message. The file is not recognized by other email clients. Because of this, any attachments sent with the original message are not displayed in Thunderbird’s message pane.

-Dynamic

 

carl

Trouble shooting: Gmail “noname” attachment

Client’s can’t open “noname” attachments in Gmail but in Outlook they open fine

Dynamic integrates with Microsoft Outlook.  Dynamic sends invoices and statements to clients’ by email.  This is a great time saving feature but sometimes problems occur.

One such problem is the display of the attached PDF in Gmail.

What is this?

This not a Dynamic issue.  The issue is experienced by Gmail users who received PDF invoices sent by Dynamic.

The problem is with Gmail.

Any PDF sent as an attachment will be treated in this way by Gmail.

Who gets this?

The problem described here is typical for Gmail users and the same email, with attachment, forwarded to an Outlook user will not report the same problem.

Why is this important?

Never open untrusted attachments.

Clients may complain that they do no receive invoices sent to them by email.

The attachment is normally named invoice_123456789.pdf – and in standard PDF format.

Gmail users may report that they do not see a PDF attachment.  The attachment may appear as a noname attachment.  Some users may see a Winmail.dat attachment, similar to the problem experienced by Thunderbird users.

The problem presents itself like this:

gmail noname attachment
Gmail noname attachment

Solution

Click the download button.  The noname attachment will be downloaded to the local Download folder.  Right click and select Open with… Reader (or your preferred PDF Reader).  The correct attachment will display.

Never open untrusted attachments.

Additional information for this issue:

This link indicates that the problem is at least seven years old:

There is a bug in Google Mail that sometimes gives you “noname” attachments, bizarrely encoded (it’s called “appledouble”), when sent from a Mac. Google have been made aware of the problem in March 2007 and are… hum… “working on it”. Here you can upload those files and retrieve them decoded. If for some reason it doesn’t work, send me your noname file *zipped* and I’ll see what I can do to make the script better.

And here:

I have a problem with using gmail on multiple machines, because I use Outlook Express on one machine and when I download a message I can open up the attachments fine but when the attachments are labeled at noname and there is no file association with it, but on OE the file reads file, can you add support for those files i dont know what they are.

-Dynamic

carl

Issues Resolved

We are proud to confirm that several minor software niggles have recently been resolved.

#201708001 – The Client Trust Investment List report displayed amounts wrong in certain circumstances.  This was a display issued and does not affect the underlying data.  Information was correct on all other reports.  Implications: This report may display a different balance to other similar reports. Status: Resolved.  Please obtain an update.

 

#201708002 – The Find in Transactions search option ignored certain data items due to lower case input. Implications: Searches on the transactions entered would not return a result.   Status: Resolved. Searches are now accurate regardless of the text case.

 

#201708003 – Processing Cash Book transactions would in certain circumstances post a nil transaction to the cash book.  This created a nil entry in the cash book.  Implications: Not an error, but certainly not what we want.  Status: Resolved.

 

Please report issues immediately?  Please remember that an issue may not be an error.  Issues may be resolved in a variety of manners, depending on the nature and implication of the issue.

-Dynamic

carl

Trouble shooting: DDE Server error

 

Unable to Shutdown Due to a DDE Server Window: Explorer.exe Application Error

sad
Some users have experienced Cannot connect to DDE Server errors.

What is this?

This is a print related issue.

The problem appears to be a local software issue. It is typically associated with print jobs and print queues.

The problem may simply be out-of-date software.

Who gets this?

This error typically occurs when the Print icon is clicked to generate a PDF report.

The good news is that the problem is not caused by DynamicLTA. 🙂

Why is this important?

General inquiries can be made on screen. For any external reports a print out is required. The DDE Server error indicates that it is not possible to generate the report, or display the PDF containing the report. The system will keep on working, but printing reports will not be possible.

Solution

Please note that Microsoft recommends a clean boot or re-installing software.

We recommend that you uninstall your default PDF Reader software and install an upgrade. For example, you may have an older version of Adobe Reader on your computer, which for some reason no longer functions as expected. Uninstall this version and install the most recent version, such as Reader 11. This will upgrade the Reader to version 11 and is expected to resolve the DDE Server error.

DynamicLTA is designed to work with any standard PDF reader, meaning you may use the Reader of your choice.

Download PDF Readers here:

-Dynamic

carl

Powerful diagnostic reports

All bookkeeping systems require the ability to drill down, or analyze figures right down to the constituting transactions.  DynamicLTA has the ability to display balances, summaries and individual transactions.

The following screenshots illustrate the summarized totals for January 2017.  This is then shown broken down to the individual entries, sorted by date, and finally the same data exported to spreadsheet.

This screenshot shows the totals of the various transactions types for the specified overview, (one month).

 

This screenshot shows the breakdown of the Trust Receipts for the same month.

 

This screenshot shows the same data exported to spreadsheet.

 

Diagnostic reports are designed in such a way that the system is entirely transparent.

-DynamicLTA

carl

Trouble shooting: Adobe Reader fails to show

Adobe Reader does not show PDF after clicking the Printer icon.

 

 

After upgrading Reader, some users experience a no show after clicking the Printer icon.

 

 

 

 

 

What is this?

This is a file and report display issue. All Dynamic reports are generated as PDF documents, which should automatically open in the default PDF Reader.

The problem may be caused by two related and distinct issues. It is typically associated with print jobs and print queues.

The first issue may be caused by an over aggressive McAfee anti-virus, attempting to protecting the computer by refusing to allow Reader to open the PDF.

The second issue may be a caused by the default security settings in Adobe PDF Reader.

Who gets this?

This error typically occurs when the Print icon is clicked to generate a PDF report.

Typically after an upgrade of the Adobe Reader, users may experience this problem.

The good news is that the problem is not caused by DynamicLTA. 🙂

This is such a common problem than it has been discussed on the Adobe Reader support forums: Open Reader, navigate to Edit menu -> Preferences -> Security Enhances & disable the Protected mode.

Adobe blames Microsoft:

Why can't I print my PDF?
Why can’t I print my PDF?

 

Why is this important?

Not being able to generate an external report is a serious problem. General inquiries can be made on screen. For any external reports a print out is required. The system will keep on working, but printing reports will not be possible.

Solution

Check that a default PDF Reader is in fact installed and working.

McAfee

  1. Attempt to create an exclusion for the DynamicLTA folder.
  2. Uninstall McAfee.

Adobe Reader

  • Open Reader, navigate to Edit menu -> Preferences -> Security Enhances & disable the Protected mode.

 

-Dynamic

carl

How to recover from a WannaCry attack

DynamicLTA's auto backup folder
Backup

If WannaCry makes you want to cry…

Recovering from a data-loss disaster is easy.  Make sure you have a working, off-site backup and follow the steps below.

The WannaCry disaster has re-emphasized the importance of off-site backups.

Don’t despair.  Every time you work in DynamicLTA, it automatically makes a backup of the data file to an internal backup folder.

In the example above, the old installation runs from the “fastcar” folder.  In normal conditions the “fastcar/database” folder is all you need to recover.

Simply perform a new DynamicLTA installation as discussed elsewhere.

Once the nex installation is complete, copy the content of the old  “fastcar/database” folder from your backup into the new “manhatten/database” folder.  The system should be operational immediately.

 

Do not rely on the internal backup mechanisms of DynamicLTA to survive a disaster.  It is designed as an internal safety feature.  When your entire computer is compromised by malicious activity such as a ransomware attack, you need a clear, accurate backup procedure.

Make sure you have backups in place before you need them.

DynamicLTA

carl

Financial Reports

Financial Reports

DynamicLTA supports the following Financial Reports:

  • Trial Balance
  • Statement of Financial Position
  • Comparative Statement of Financial Position
  • Income Statement

These reports are located under Reports menu item.

The Trial Balance is not considered a Financial Report, but is included as it forms the basis of all other Financial Reports.

In addition, the Trial Balance is typically required from a compliance point of view.

DynamicLTA