Applies to Front Desk

Processing: Agents Journals

Dynamic is an integrated Trust and Business accounting system, and all standard transaction processing functions are possible in the Core module. To facilitate workflow and allow non-accounting staff to capture transaction details directly onto the system, Dynamic’s Front Desk provides a handy little processing screen for Agents’ Journals.

Law firms represent clients and act as an agent on behalf of the principle.  Often third parties are contracted to provide specific professional services which the law firm does not provide directly, such as using Tracing Agents or Private Investigators to find missing persons, or Expert Witnesses to provide research or courtroom evidence. There are many possibilities.

Front Desk, under Processing: Agents Journals.

Notes

• For ease of use the screen is color coded.
• Start by Selecting the relevant Agents List from the first dropdown. (Top left)
• Then Select the Agent you wish to use from that list.
• Notice that the Contra account box will show the the Agents’ account number and the Rearview will immediately update to show recent transactions.  Check the entries to prevent duplicates.
• Select the client account number you wish to use. Remember the  General Search is always available here.
• Notice that the Debit account box will show the client account number and the Rearview will immediately update to show recent transactions.  Check the entries to prevent duplicates.
• Document Properties should be completed based on the document received back from the agent.
  The Agent’s Reference should appear on the Agent’s report. This makes matching source documents to transaction entries easy.
  Document Type refers to the type of document provided by the Agent, such as a Report, or an Invoice.
  Status of the document implies the result contained in the Agent’s report.
• The document Date refers to the date the document was issued by the Agent.  This is especially important when dealing with Court dates.  The Processing Date should be the date on which we process this transactions, normally Today.
• The Amount is the total amount owing the Agent.
• If we are entitled to an allowance, enter the applicable percentage, and Dynamic will calculate the value and process same as a Fee.
• Click Accept the process.

Remember to Refresh Bookset & Folders to get the latest lists!

-Dynamic